募集要項
- 募集背景
- An international investment firm is seeking an Executive Assistant. The selected candidate will manage administrative, travel, and documentation tasks while ensuring smooth operations for senior professionals. This is a haken role.
- 仕事内容
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An international investment firm is seeking an Executive Assistant.Responsibilities:
* Maintain calendars, contacts, and tasks, schedule internal and external meetings, and arrange catering
* Coordinate domestic and international travel, including flights, car service, reservations, and troubleshooting issues
* Manage digital and physical filing of confidential deal information
* Answer phone lines, take messages, and escalate as appropriate
* Facilitate obtaining signatures and sending documents to counterparties
* Order office supplies, business cards, and manage other office support tasks
* Submit deal-related invoices, set up new vendors, and support AP processes
* Prepare presentation materials, including printing and binding
* Review, edit, and complete expense reports, ensuring timely reimbursements
* Perform occasional internet research and assist with special projects
* Work with internal and external business applications such as DealCloud and Sansan
* Maintain confidentiality of sensitive and confidential issues
Requirements:
* More than 5 years of experience in a professional corporate environment supporting senior professionals
* Proficient in MS Office Suite
* Highly organised with a proactive mindset and ability to prioritise multiple urgent tasks
* Strong interpersonal communication skills
* Attentive to time zone differences across North America, Europe, and Asia
* Professional level Japanese and English
- 応募資格
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- 必須
- More than 5 years of experience in a professional corporate environment supporting senior professionals
- 雇用形態
- Temporary
- 勤務地
- Tokyo
- 年収・給与
- Negotiable based on experience
- 休日休暇
- weekends off, public holidays, paid holidays
